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M-Files

M-Files is a company content management solution. With M-Files, companies can centralise, classify, manage, search and share any type of document or information.

  • Dynamic classification
  • Advanced search functions
  • Integration into existing systems
    (CRM, ERP, network files)
  • Mobile access
  • Collaboration
  • Workflow for tasks and processes
  • Automation using artificial intelligence

M-Files is flexible enough to cover a huge range of user functions, for example:

  • Supplier and client invoice handling
  • Making complex processes paperless
    (procurement, sales, logistics, production, etc.)
  • HR file management (on-boarding, holiday
    requests, expense documents, training, etc.)
  • Contract management
  • Project management
  • Quality management

The M-Files solution has been up and running for years. This experience has given us vital insight into our clients’ needs, desires and expectations in terms of information management. This is why we’ve developed a range of add-ons for M-Files, a series of off-the-shelf solutions that can be adapted to meet our clients’ needs.

 

So what does this mean for you? Our add-ons are designed to…

 

Improve and adapt existing M-Files functions: M-Files is an incredible solution to be sure, but certain functions sometimes need to be tweaked before they can meet all our clients’ needs. By adapting them, we can offer solutions that work in their specific sector’s environment.

Roll out new M-Files functions: By expanding M-Files with new functions and opportunities, we can adapt to the changing needs of both the market and our clients.

Accelerate integration: By accelerating M-Files integration, our solutions are functional even faster – allowing companies to focus on their own growth and development.

Business Actions

“Business Actions” offers users a toolbox to automate and sequence various ready-to-use actions, integrating M-Files faster without the need for any further IT development.

Each action can be triggered at any time, in line with your company’s upgrades for example. Additionally, the various actions can be combined and sequenced, providing a rapid response to your industry requirements. You don’t need to modify your software at all – everything is configured directly using the M-Files administration tool.

So what does this mean for me and my business?

Advanced document management: manage drafts and published versions, identify duplicates, delete obsolete versions, merge different sources (Office, PDF) into a single document and more.

Manage your in-tray: identify your invoices, what needs to be forwarded, automatic classification, priority management.

Manage your contracts: assign a QR code so a contract is automatically archived once scanned, merge the various contract documents into a single PDF, add pre-scanned signatures to a contract

Process your supplier invoices: identify any incorrect bank details, find the right ones, correct them, send them and pay them!

Dynamic Groups

“Dynamic Groups” is a tool that allows you to manage user groups in real time, creating synergies and improving shared project coordination.

These groups can then be used to automatically manage access, authorisations and replacements.

So what does this mean for you?

  • You can assign tasks to dynamic working groups
  • You can get a better handle on long- or short-term employee absences
  • You can enjoy greater flexibility in terms of access and authorisation
Neurones Forms

“Neurones Forms” allows you to create forms in M-Files and share them on websites, the intranet, extranet, portals and more.

With forms ranging from information requests to full questionnaires, all the information you receive in automatically integrated into M-Files. With “Neurones Forms”, each form is managed independently, and can be easily accessed and modified online.

So what does this mean for you?

  • You can create and roll out the forms you need, from surveys to questionnaires to contact forms
  • Enjoy smart response and data classification using the processes defined in M-Files
Visual Workflow

“Visual Workflow” gives M-Files users a graphic illustration of a complete document process.

In particular, this shows you the various steps a document has passed through, and the steps yet to come. As a result, you can better organise your ongoing tasks and plan future tasks, while making it easier for your employees to work together.

So what does this mean for you?

  • You’ll have a visual representation of your workflow
  • Move between the various possible steps using a single graphic interface
  • Give your employees a better understanding of your processes.
Advanced Substitutes

“Advanced Substitutes” makes it easier to manage stand-ins, replacements and long- or short-term employee absences.

Each employee can organise their own cover by allocating a stand-in for the dates required, ensuring minimal disruption for your ongoing projects. According to their access and authorisation levels, a user can view, modify and delete other employees’ stand-ins and replacements.

So what does this mean for you?

  • Manage your replacements during holidays or unplanned absences
  • Get a better handle on long- or short-term employee absences
  • Ensure that all your tasks are handled appropriately and on time, even if people are absent
Advanced User Interface

The “Advanced User Interface” brings together all of the information about a document together in a single window, making life easier for your employees.

This interface includes all the information you need to process the file: metadata, document preview, workflow transition, task acceptance and rejection, and all associated objects. Everything stays within M-Files – there’s no need for any other training!

So what does this mean for you?

  • Simplify supplier invoice handling by bringing together all the information needed for approval, including attribution.
  • Bring together all of the documents concerning a client or representative file in one window
  • Make attribution faster and more effective by reducing the need to cycle between documents.